Receiving the Personal Data of Refugees

Once approved as a sponsor, you will be given the personal data of refugees you will potentially support. It's essential this information is managed properly

As a Community Sponsor you will receive personal data relating to the refugees that are allocated to your sponsor group. This will enable your group to ensure that you will be able to meet the needs of the particular family you will be supporting. The information you will receive is extremely confidential and will contain the ages, genders, biographic information and medical details of the refugees you will be supporting.  

In this resource, we outline how the secure portal used by the Home Office - MOVEit - will be set up for you to receive personal data and what you will need to have in place to receive this information. The information you will receive will contain:

  • Resettlement Registration Form – this contains all of the biographical data of each family member.  Adults are interviewed separately and they may disclose information they have not shared with their spouse or others in the family.  The family members will never see this form.
  • Migrant Health Assessment – an IOM Doctor in the country of asylum will carry out a full medical on each family member.  The form will be completed in English.  Some Groups have shown this to the GP surgery or had to share this with their Health Board or Clinical Commissioning Group when deciding whether to accept a family, others have found that GPs will not accept medical information from anyone except the patient.  From January 2021, each family member will have a sealed copy of their MHA on arrival, they will have been briefed to give these to the GP directly. 
  • Script from video interview – families will be asked if they are content to be resettled through Community Sponsorship. You will be provided with a transcript (translated into English) of their interview.

You may receive additional documentation related to the case you are considering.

You can find blank copies of the forms used in resettlement process attached to this page.

You will need a website account to access these resources.  

If you are working with a Lead Sponsor, speak to them about how personal data will be received. 

Last modified
Thursday, January 14, 2021 - 13:48
Key things to do
  • Understand what data you will receive
  • Make arrangements to receive personal data 
  • Ensure confidentiality is maintained
  • Receiving Personal Data
  • Blank Resettlement Registration Form
  • Blank Migrant Health Assessment
  • Blank Activities of Daily Living Form
  • Blank Significant Medical Conditions Form